Working smarter, not harder – it's a goal we all have. The trick is figuring out what it really means and how to make it happen. Let's ditch the complicated stuff and focus on what actually works.Â
It's not about fancy apps or strict schedules. Working smarter is about getting clear on what matters most and focusing on the things that make the biggest difference. Studies show you'll make way more progress focusing on a few big things instead of juggling a million little tasks. [2]Â
Multitasking is basically a myth. We think we're super efficient, but our brains aren't built for it. Switching between tasks wastes time and can lead to mistakes. In fact, studies show it can even make us less productive and is associated with longer latencies and higher error rates known as the task switch cost. In addition, task switching impacts working memory as a result from general attention-demanding processes [1], so it also lowers our IQ. Let's stop pretending we can do everything at once and embrace focusing on one thing at a time.Â
Instead, try picking one goal and giving it your full attention for a set amount of time – maybe a day, maybe a couple days. This is called a sprint in Agile [4]. You focus intensely on one thing until you're done, then you can celebrate and start the next one. When you really zone in on a task, amazing things happen. You get more done, and you get better at what you do. You'll get that satisfying feeling of accomplishment a lot more often, and you'll probably find yourself getting more creative too. [3]Â
So ditch the constant switching and give this a shot. Your brain (and your to-do list) will thank you.Â
References:Â
 1. Liefooghe, Baptist & Barrouillet, Pierre & Vandierendonck, André & Camos, Valérie. (2008). Working Memory Costs of Task Switching. Journal of experimental psychology. Learning, memory, and cognition. 34. 478-94. 10.1037/0278-7393.34.3.478. Abstract: A series of 4 experiments demonstrate that recall performance decreased as a function of the number of task switches and that the concurrent load of item maintenance had no influence on task switching. These results indicate that task switching induces a cost on working memory functioning. Implications for theories of task switching, working memory, and resource sharing are addressed. https://www.researchgate.net/publication/5407192_Working_Memory_Costs_of_Task_SwitchingÂ
 2. "Indistractable: How to Control Your Attention and Choose Your Life" by Nir Eyal. This book explores the concept of deep work and provides evidence for the benefits of focused attention on productivity and well-being.  https://www.amazon.com/Indistractable-Control-Your-Attention-Choose/dp/194883653XÂ
 3. "Flow: The Psychology of Optimal Experience" by Mihaly Csikszentmihalyi. This classic work describes the concept of "flow," a state of deep engagement and immersion in a task. Csikszentmihalyi argues that flow experiences are highly rewarding and can lead to increased creativity and productivity.  https://www.amazon.com/Flow-Psychology-Optimal-Experience/dp/B0023Z9IL2Â
4. Agile Genesis. (n.d.). The essence of Scrum: Setting a Sprint Goal. Agile Genesis. This article emphasizes the importance of setting a clear and actionable Sprint Goal in Scrum to align the team's efforts and prioritize work effectively. It explains how a well-defined Sprint Goal helps maintain focus, drive collaboration, and measure success during the Sprint. https://www.agilegenesis.com/post/the-essence-of-scrum-setting-a-sprint-goal.Â
